What should I bring to my wedding flower consultation?
The Short Answer
Bring inspiration photos, your color palette or swatches, your venue details, your budget range, and your guest and party counts. The more concrete information you bring, the more accurate and useful your proposal will be.
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Visual inspiration and colors
The single most helpful thing you can bring is a focused set of inspiration images, ideally a curated Pinterest board or a folder of about ten to fifteen photos that capture the mood you want. Include your color palette, and bring physical swatches if you have them, since a bridesmaid dress fabric or a linen sample shows true color better than a screen. Photos of bouquets, centerpieces, and overall vibe help your florist understand your taste quickly and design something that feels like you.
Venue and logistical details
Bring everything you know about your venue: the name, the ceremony and reception spaces, photos of the rooms, and any floral rules the venue has given you. If you have a floor plan or table count, bring it, since that drives centerpiece quantity. Note whether the ceremony and reception are in the same place, whether there is an outdoor element, and your rough timeline. These details let your florist quote accurately instead of estimating blindly and flag any venue constraints early.
Counts and your budget
Come with your numbers. Bring your estimated guest count, your table count if you have it, and the size of your wedding party so personal flowers can be counted: bouquets, boutonnieres, corsages, and flower girl pieces. Most importantly, bring an honest budget range. Sharing your real budget is not something to be shy about; it lets your florist design toward what is achievable and steer you to the highest-impact choices. A designer working with a real number gives you a far more useful proposal.
A short list of priorities
Before the meeting, decide what matters most to you, whether that is a showstopping bouquet, a dramatic ceremony backdrop, or lush centerpieces. Bringing a ranked list of priorities helps your florist allocate the budget where you care most and economize where you do not. If you have already booked other vendors or picked a dress silhouette, mention those too. Walking in organized turns a consultation into a productive design session rather than a scattered wish-list conversation.
Planning Tips From Our Designers
- Curate ten to fifteen focused inspiration photos, not hundreds.
- Bring physical color swatches when possible for true color.
- Share venue details, floor plan, and any floral rules.
- Bring guest count, table count, and wedding party size.
- Come with an honest budget range and a ranked priority list.
- Mention your dress style and other booked vendors.
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