What should a wedding floral contract cover?
The Short Answer
A solid floral contract spells out every arrangement, the total cost and payment schedule, the substitution policy, delivery and setup details, cancellation terms, and rental return rules. Read it carefully and make sure it matches your approved proposal before signing.
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The itemized order and pricing
Your contract should list every floral element you are buying, with quantities, so there is no ambiguity about what shows up on the day. It should state the total cost, the deposit or retainer required to hold your date, the payment schedule, and when the balance is due. Look for whether delivery, setup, and teardown are included or billed separately. The itemized order is your protection; if it matches your approved proposal, both sides know exactly what was promised.
Substitutions and seasonal reality
Because flowers are a living product subject to markets and weather, a fair contract includes a substitution clause. It should explain that if a specific bloom is unavailable, the florist may substitute a similar flower of equal or greater value in the same color and style, ideally with your input for major pieces. This protects you both; you are guaranteed a beautiful result even when nature does not cooperate. Read this clause so you understand the florist's approach to the inevitable substitution.
Delivery, setup, and returns
The contract should nail down logistics: delivery date and time window, which venues, who sets up personal flowers and centerpieces, and who handles any ceremony-to-reception flip. If you are renting vessels, arches, or candelabra, it should state the return deadline, the deposit on rentals, and any fees for damage or loss. Clear logistics language prevents day-of confusion and surprise charges. Confirm your day-of contact is named or reachable so you know who is accountable on site.
Cancellation, changes, and deadlines
Life happens, so understand the cancellation and refund terms before you sign, including what portion of your deposit is non-refundable and any date-change policy. The contract should also state the deadline for final counts and changes, after which adjustments may not be possible or may cost more. Read everything, ask about anything unclear, and keep a signed copy. A reputable florist welcomes these questions; the contract exists to protect both of you and to make sure your day goes exactly as planned.
Planning Tips From Our Designers
- Confirm the itemized order matches your approved proposal.
- Check whether delivery, setup, and teardown are included.
- Read the substitution clause and how it protects you.
- Note the deposit, payment schedule, and balance due date.
- Understand cancellation, refund, and change deadlines.
- Keep a signed copy and identify your named day-of contact.
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